Please Email Estoppel Certificate Requests To:

 

Autumn Management, LLC.
ATTN : Ann Chaffin
P.O. Box 3644
Ocala, Florida 34478

 

Estoppel Fee $250.00 Check or Money order payable to:
Autumn Management, LLC.

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Community Association Manager (CAM) Duties – Florida Condominium

1. Financial Management

• Prepare annual budgets and financial reports
• Control, disburse, and account for association funds
• Collect assessments (dues), late fees, and other charges
• Track delinquencies and coordinate collections
• Maintain accurate financial records

2. Administrative & Operational Duties

• Maintain official association records and documents
• Handle correspondence (owners, vendors, legal, etc.)
• Process applications (sales, leases, approvals)
• Prepare estoppel certificates and required forms
• Ensure proper recordkeeping and document availability

3. Board Support & Governance

• Assist the board of directors in running the association
• Prepare meeting notices, agendas, and minutes
• Coordinate elections and voting procedures
• Calculate quorum and voting requirements
• Attend board or membership meetings as required

4. Property Maintenance & Operations

• Assist the board of directors in coordinating maintenance and repairs of common areas
• Oversee vendors
• Obtain bids and assist with contract negotiations
• Manage capital improvement projects
• Ensure property is maintained to protect value

5. Vendor & Contract Management

• Solicit and evaluate vendor proposals
• Negotiate contract terms for board approval
• Monitor vendor performance and compliance
• Coordinate service schedules and payments

6. Legal & Regulatory Compliance

• Ensure compliance with Florida Condominium Act (Chapter 718)
• Ensure compliance with CAM laws (Chapter 468)
• Follow governing documents (bylaws, declarations)
• Follow statutory notice and meeting requirements
• Coordinate with attorneys, accountants, and insurance agents

7. Communication & Resident Relations

• Act as liaison between board, unit owners, and vendors
• Respond to owner inquiries and complaints
• Provide required disclosures and updates
• Assist in resolving disputes

8. Enforcement & Compliance

• Monitor compliance with association rules
• Notify owners of violations
• Assist board with enforcement procedures
• Document violations and maintain records

9. Ethical & Fiduciary Duties

• Act loyally, honestly, and in good faith
• Perform duties skillfully and diligently
• Provide full disclosure to the association
• Properly account for all funds
• Avoid and disclose conflicts of interest

10. Licensing Requirements

• Must be licensed by Florida DBPR when applicable
• Complete continuing education requirements
• Follow statutory professional standards